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The importance of Recording Data in the Apparel industry

September 27, 2018 Vani Singh
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Reporting and Recording in general plays a vital role in the manufacturing and service industry. It contains all the information related to the ongoing business performance and helps to neutralize the bottlenecks by focusing on areas that need improvement. 

To implement a comprehensive business intelligence platform, organizations must design effective reporting, analytics, and information delivery framework. This strategy encompasses the ability for end user to efficiently consume integrated data in an efficient manner to drive proactive decision-making and develop a competitive advantage. 

While in the apparel manufacturing industry we have a robust reporting structure, the recorded information is not necessarily structured, and the flow of information is often delayed due to the manual carrier of data through files and folders.

Every garment factory records its production data because this information happens to be of great value and is used by not only the production managers to evaluate the business output of the firm, but also helps to measure the productivity of the workers who are putting immense effort on the production floor.

Consider a scenario of a cutting room, where the fabric is cut to feed the sewing floor without any break. The lay planning done with the motive to cut fabric in an optimum and efficient way requires effort. There are numerous style orders being cut in parallel, which are sent to further sewing floor points from the cutting room. The employees often invest a good portion of their time in recording, storing and segregating the cutting information into files and folders through manual data entry.

In most garment manufacturing units, the data is collected through a series of manual entries on paper formats and then later the same data is copied on excel sheets to digitize the information.

A common practice at a cutting floor could be as below:  

  1. Recording data by layer person on lay slips 
  2. The same information is filled in the computer excel sheets by data entry operators
  3. In some cases, this excel data can be recorded using a software like ERP

In the current method followed, everything is recorded and stored, but when in need of reference of the historical data of the cutting floor, a person needs to go and check from the stockpile of reports and get the desired folder. While doing this is not an easy job and employees often are challenged to perform their primary job roles and duties. 

There is a huge gap in the adaptation of new reporting and data tracking technologies in our cutting room.
Pertaining to the situation, if you look at the intelloCut’s reporting structure and method, you’ll be interested to see that the huge and voluminous data can be stored easily and can be referred to in an instance, in case of need. 

IntelloCut automates the entire cutting floor planning and execution. As a result, every activity is recorded and a report can be generated for a quick reference. The flexibility of seeing a daily cutting report gives the cutting manager access to the floor efficiency and the KPI for the same.

Keeping a track record of the fabric utilized is another amazing add-on which the intelloCut's reporting feature offers. Factories try to keep a good record of the fabric they purchase, utilize, and waste but most of the calculation could be misleading because one is not able to record the minor details of the part change, splicing or damage, and the end bits. Through intelloCut’s Reporting, one can see a detailed and accurate fabric utilization report. 

intelloCut also provides an insight into the fabric buying accuracy through the buying summary report. The difference between the ordered consumption and the actual consumption achieved on the floor can provide the user the knowledge of the gap between buying and actual consumption. He can in future understand the amount of extra wastage percentage to be taken for a particular fabric or order. 

There are many more reports which the system generates for the user. An effective recordkeeping is a priceless asset to a garment factory. Keeping accurate and up-to-date records are vital to the success of any business. The business must realize that keeping records will be one of the most important management tools it possesses and, therefore, it should be allocated due importance. Many business owners invest a lot of time and effort into the running of their business and yet fail to realize the importance of maintaining good documentation. The business owner is looking for the maximum return from their investment and the maintenance of good records is a part of that equation. 

Hence investing in intelloCut will be the best choice a garment manufacturer can make for his/her firm. For the business to achieve success and profit, it is necessary for the scores to be kept, as they were. Keeping record is really like scorekeeping - if you went to a football game where no one kept the score, you would have to ask, “what was the point of that whole exercise?” By keeping the score, you can work out who is winning and if you are winning at all. Many people do not know the "current score" of their own business because they have failed to realize the importance of keeping good and adequate records. But fortunately, intelloCut’s amazing reporting feature is just an add-on to the many amazing features it provides to Automate cut planning process. 

Click here to check out more on how intelloCut works and how it can help keep a record of every inch of fabric on the cutting floor!

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